Job Title:
Administrative Assistant
Job Code:
6720CK
Job Category:
Administrative/Executive Assistant
Job Type:
Permanent
Job Location:
Boston - MA
Date Posted:
Nov 10 2021
Responsibilities:
Global investment banking firm is seeking an Administrative Assistant to join their Boston team! The individual in this role will support Global Investment Research Division, a senior group and their teams. The Administrative Assistant will manage calendars, schedule meetings, prepare expense reports, answer phones, and handle ad hoc projects. The ideal candidate is a team player who is able to solve problems quickly and efficiently.

Position Responsibilities:

  • Coordinate and maintain internal and external meetings, conference calls, and calendars
  • Respond and follow-up on all client requests
  • Coordinate both foreign and domestic travel arrangements as well as processing all expense reports
  • Prepare and distribute divisional correspondence, memos, letters, reports, etc.
  • On-board new hires, process new employees, departmental transfers, terminations, etc.
  • Provide clerical and reception support by answering and directing calls, copying, filing, faxing, archiving, etc.
  • Inventory management and work with building services for equipment and supply requests
Qualifications:
Position Qualifications:

  • Bachelor Degree and 5-10+ years of relevant experience
  • Keen attention to detail and highly organized
  • Exceptional and professional written and verbal communication skills
  • Ability to handle confidential information with discretion
  • Strong Microsoft Office Suite skills
  • Able to prioritize multiple tasks with strict deadlines
  • Strong knowledge of general business, corporate, and government cultures.
  • Excellent judgement and a resourceful thinker
Required Years of Experience:
7
Additional Info:
For more information contact: Chris Kennedy (617)728-4100 | chris@fanning-boston.com
Salary Range:
$85,000 - $105,000
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