Job Title:
Receptionist/Office Coordinator
Job Code:
5276CK
Job Category:
Administrative/Executive Assistant
Job Type:
Permanent
Job Location:
Boston - MA
Date Posted:
Mar 20 2019
Responsibilities:
Hedge fund in Boston is seeking a highly professional, poised Receptionist/Office Coordinator to support the office, greet clients and guests, and handle office management responsibilities. This role is for a confident, experienced, and flexible administrative professional with excellent communication and interpersonal skills. Be comfortable conversing with senior investment professionals attending meetings in the office. Must have the ability to prioritize tasks in a high volume, fast-paced office. Manage conference room scheduling and order supplies. Financial services experience required.

The Receptionist/Office Coordinator will:
  • Greet and assist all guests, including clients and board members
  • Answer, screen and direct phone calls
  • Retrieve, sort and distribute all mail including preparation and delivery of express mail
  • Maintain multiple conference room calendars
  • Assist in the overall office maintenance while overseeing day-to-day office cleanliness
  • Order and stock office supplies and kitchen supplies as needed and keep inventory of stock
  • Set up and break down group breakfasts and lunches in conference rooms
Qualifications:
The Receptionist/Office Coordinator possesses the following qualifications:
  • Bachelor's degree
  • Proven work experience as a Receptionist, Front Office Representative or similar role
  • Proficiency in Microsoft Office Suite
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills.
  • Multitasking and time-management skills, with the ability to prioritize tasks in a high volume, high paced office

CONTACT: Lindsay Flynn: lindsay@fanning-boston.com | phone: 617-728-4100 | fax: 617-728-4115
Required Years of Experience:
3
Salary Range:
To $75K + Bonus
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Boston, MA 02116