JobTitle

Job Title

Executive Assistant

JobCode

Job Code

7027

JobCategoryName

Job Category

Administrative/Executive Assistant

JobTypeName

Job Type

Permanent

JobLocationName

Job Location

Boston - MA

PublishOnDate

Date Posted

Jan 26 2023 12:00:00:000AM

ExpireOnDate

Expires On

Mar 31 2023 12:00:00:000AM

Responsibilities

Responsibilities

Manage complex calendars for the firm's CEO and management ensuring no conflicts and acting as a point of contact for all scheduling needs 
Organize and manage communications via phone, email, and videoconferencing for internal and external communications 
Coordinate and book complex domestic and international travel including flights, hotels, transportation, and entry visas as needed 
Prepare and all expenses and invoices 
Arrange office meetings and off-site events including catering, scheduling conference rooms, and preparing expenses 
Update the firm's CRM as required 
Open, sort, and distribute mail and oversee outgoing mail and deliveries 
Maintain and order office supplies 
Ad hoc responsibilities as required

Qualifications

Qualifications

Bachelor's Degree with 5-10 years of administrative experience 
Fully vaccinated and boosted for the COVID-19 virus 
Fluency in Portuguese and/or Spanish a plus 
Exceptional written and verbal communication skills 
Highly organized with a keen attention to detail 
Ability to prioritize conflicting needs in a fast-paced deadline driven environment 
Utilize discretion when handling confidential information 
Team player who can work cross functionally with limited supervision

RequiredYearsOfExperience

Required Years of Experience

5

AdditionalInfo

Additional Info

For more information, contact: Chris Kennedy (617)728-4100 | chris@fanning-boston.com