Job Title:
Executive Assistant
Job Code:
6904CK
Job Category:
Administrative/Executive Assistant
Job Type:
Permanent
Job Location:
Boston - MA
Date Posted:
Nov 16 2022
Expires On:
Nov 30 2022
Responsibilities:
Seeking an Executive Assistant to provide administrative and personal support to several Partners of a rapidly growing investment manager! The Executive Assistant will liaise with internal and external clients on behalf of the Partners as well as calendar both professional and personal needs. This proactive and flexible candidate will have exceptional communication and Microsoft Office Suite skills.

Position Responsibilities:
  • Provide administrative support and client service to support the Partners working in collaboration with the firm's Executive Assistant Team
  • Liaise with internal and external clients on behalf of the Partner
  • Create daily packets for the Partner with all relevant materials for the day including pre-reading, schedules, and other relevant materials
  • Screen and direct communications including answering and directing calls, coordinating conference calls, distributing faxes, and sorting mail
  • Manage and maintain corporate and personal Outlook calendars and meetings as well as coordinate travel both corporate and personal
  • Draft and edit work products including meeting prep materials, presentations, correspondences, meeting minutes, spreadsheets, thank you notes, and speeches
  • Maintain contacts in Microsoft Outlook ensuring all contacts are up to date
  • Manage and process expense reports
  • Organize corporate and personal event and meetings
  • Demonstrate commitment to professional development
Qualifications:
Position Qualifications:
  • Bachelor's Degree with 5+ years direct experience in an administrative support role
  • Excellent written and verbal communication skills
  • Highly organized with a keen attention to detail and accuracy
  • Utilize discretion when handling confidential information
  • Ability to think ahead and anticipate the needs of others
  • Thrive in a fast-paced deadline driven environment
  • Advanced Microsoft Office Suite skills
Required Years of Experience:
5
Additional Info:
For more information contact: Chris Kennedy (617)728-4100 | chris@fanning-boston.com
Salary Range:
$80,000 - $95,000
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