Job Title:
Legal & Compliance Administrative Assistant
Job Code:
7072
Job Category:
Administrative/Executive Assistant
Job Type:
Permanent
Job Location:
Boston - MA
Date Posted:
Mar 14 2023
Expires On:
Apr 30 2023
Responsibilities:
- Provide high level administrative support to the Chief Compliance Officer and General Counsel including word processing, calendar management, and coordination of internal and external meetings.
- Must prepare and distribute materials for the quarterly committee meetings.
- Update and maintain Compliance Manual as needed in Word, PDF, on the firm's homepage
- Prepare SOC 1 annual report bridge/gap letters for clients upon request.
- Monitor the Email Review System for key words and report any suspicious activity.
- Making sure Vendor Contracts are signed and uploaded.
- Provide other administrative support as necessary, including composing and editing correspondence as directed.
- Provide clerical support as necessary, including filing, copying/scanning, data entry, etc.
- Ensuring appropriate and timely communication of information to and from managers.
- Assist with ad hoc projects as required from the Legal & Compliance departments.
Qualifications:
- Bachelor's degree or equivalent experience, 4 or more years relevant work experience.
- Superior organizational skills and detail oriented.
- Proficiency with computer applications (Word, PDF, Excel) and a command of what is technologically possible.
- Excellent communication, interpersonal and time management skills.
- Positive "can do" attitude.
- Working independently and exercising judgment in dealing with internal and external entities as well as personnel in the firm.
- The capacity to handle multiple tasks simultaneously with ease.
- A flexible, teamwork-oriented attitude.
- Flexibility and willingness to work extra hours, if necessary.
Required Years of Experience:
4
Additional Info:
For more information, contact Lindsay: lindsay@fanning-boston.com
Salary Range: