Job Title:
Executive Assistant
Job Code:
Job Category:
Administrative/Executive Assistant
Job Type:
Job Location:
Boston - MA
Date Posted:
Jan 30 2023
Expires On:
Mar 31 2023

Schedule and Calendar Management

  • Update and maintain calendars for one Managing Director, Principal, and Vice Presidents
  • Manage calendar conflicts and coordinate calendars with internal and external parties
Meeting Support

  • Schedule meeting appointments, book conference rooms, Webex/VC
  • Greet guests upon arrival
  • Schedule interviews for prospective new hires
  • Coordinate with team, marketing, and investor relations for meeting details and materials needed
Travel Support

  • Books travel arrangements
  • Add travel detail to calendars and create itinerary
  • Prepares expense reports
General support

  • Answer incoming calls
  • Update Contact List
  • Maintain team's distribution lists
  • Order business cards and team's office supplies
  • Organize team events and activities
  • Distribute agenda and materials for team meetings
  • Support annual budget process
  • Facilitate new team member onboarding support
  • Must have excellent communication skills and ability to communicate professionally with people of all levels.
  • Must have the ability to prioritize and adapt to a variety of situations. Comfortable taking initiative.
  • Ability to work independently as well as part of a team.
  • Views position with the firm as long-term prospect with growth opportunities to increase responsibility over time.
  • BS/BA or equivalent
  • Work Experience 5+ years of administrative experience preferably in Financial Services
Additional Info:
For more information contact: Lindsay Flynn (617)728-4100 |
Salary Range:


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