Job Title:
Executive Assistant
Job Code:
6919LT
Job Category:
Administrative/Executive Assistant
Job Type:
Permanent
Job Location:
Boston - MA
Date Posted:
Jun 9 2022
Expires On:
Jun 9 2022
Responsibilities:
The Executive Assistant is responsible for providing executive level senior level support to the firm's team. The Executive Assistant serves as the secondary point of contact for internal and external constituencies on all matters pertaining to the team. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a balance among multiple priorities while meeting deadlines.
Position Responsibilities:
Position Responsibilities:
- Provide administrative support to senior leaders, provide general office support with a variety of clerical activities and related tasks
- Maintain all travel and calendar management including processing invoices, travel & expenses
- Organize and prepare for meetings (both in person and virtual), including gathering documents and attending to logistics of meetings
- Monitor office supplies and research advantageous deals or suppliers
- Complete a broad variety of administrative tasks for the team including coordinating interview and onboarding process.
- Plan and coordinate schedules, providing both a "gatekeeper" and "gateway" role
- Participate in intra-departmental and cross-company projects as necessary
Qualifications:
Position Qualifications:
Bachelor's degree with 5+ years supporting a team of executives, preferably in financial services
Ability to quickly assess a situation and exercise sound business judgment
High sense of responsibility, trustworthiness, and a strong work ethic
Excellent interpersonal and communications skills, both written and verbal; must be able to interact with senior business professionals with tact, courtesy, and professionalism, using a high level of verbal skills and listening skills
Organized, self-starter with a positive, poised, polished, can-do attitude and the ability to follow through and complete tasks in a team environment
Ability to work independently and with other team members under pressure and prioritize competing tasks that require the highest level of attention to detail and accuracy
Experience dealing with sensitive, highly confidential matters, which require the highest degree of diplomacy, confidentiality, and discretion in communicating information
High competency level with MS Office: PowerPoint, Word, Excel and Outlook, SharePoint, DocuSign, Teams, Zoom and Adobe Acrobat.
Ability to shift focus dependent upon the needs of each department
Bachelor's degree with 5+ years supporting a team of executives, preferably in financial services
Ability to quickly assess a situation and exercise sound business judgment
High sense of responsibility, trustworthiness, and a strong work ethic
Excellent interpersonal and communications skills, both written and verbal; must be able to interact with senior business professionals with tact, courtesy, and professionalism, using a high level of verbal skills and listening skills
Organized, self-starter with a positive, poised, polished, can-do attitude and the ability to follow through and complete tasks in a team environment
Ability to work independently and with other team members under pressure and prioritize competing tasks that require the highest level of attention to detail and accuracy
Experience dealing with sensitive, highly confidential matters, which require the highest degree of diplomacy, confidentiality, and discretion in communicating information
High competency level with MS Office: PowerPoint, Word, Excel and Outlook, SharePoint, DocuSign, Teams, Zoom and Adobe Acrobat.
Ability to shift focus dependent upon the needs of each department
Required Years of Experience:
5
Additional Info:
For more information contact: Lynn Tyburski (617)728-4100 | lynn@fanning-boston.com
Salary Range:
$70,000 - $80,000