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Global investment management firm in Boston is seeking a highly organized and energetic Executive Assist to join their firm. The Executive Assistant will have a wide range of responsibilities including calendar management, manage the firm's communications, and coordinate domestic and international travel. This individual will require a high level of organization, exceptional communication skills, and will be fully vaccinated and boosted.

Position Responsibilities:

• Manage complex calendars for the firm's CEO and management ensuring no conflicts and acting as a point of contact for all scheduling needs
• Organize and manage communications via phone, email, and videoconferencing for internal and external communications
• Coordinate and book complex domestic and international travel including flights, hotels, transportation, and entry visas as needed
• Prepare and all expenses and invoices
• Arrange office meetings and off-site events including catering, scheduling conference rooms, and preparing expenses
• Update the firm's CRM as required
• Open, sort, and distribute mail and oversee outgoing mail and deliveries
• Maintain and order office supplies
• Ad hoc responsibilities as required