Job Title:
Executive Assistant
Job Code:
Job Category:
Administrative/Executive Assistant
Job Type:
Job Location:
Boston - MA
Date Posted:
May 11 2022
Expires On:
Sep 21 2022
Global investment management firm in Boston is seeking a highly organized and energetic Executive Assist to join their firm. The Executive Assistant will have a wide range of responsibilities including calendar management, manage the firm's communications, and coordinate domestic and international travel. This individual will require a high level of organization, exceptional communication skills, and will be fully vaccinated and boosted.

Position Responsibilities:
  • Manage complex calendars for the firm's CEO and management ensuring no conflicts and acting as a point of contact for all scheduling needs
  • Organize and manage communications via phone, email, and videoconferencing for internal and external communications
  • Coordinate and book complex domestic and international travel including flights, hotels, transportation, and entry visas as needed
  • Prepare and all expenses and invoices
  • Arrange office meetings and off-site events including catering, scheduling conference rooms, and preparing expenses
  • Update the firm's CRM as required
  • Open, sort, and distribute mail and oversee outgoing mail and deliveries
  • Maintain and order office supplies
  • Ad hoc responsibilities as required
Position Qualifications:
  • Bachelor's Degree with 5-10 years of administrative experience
  • Fully vaccinated and boosted for the COVID-19 virus
  • Fluency in Portuguese and/or Spanish a plus
  • Exceptional written and verbal communication skills
  • Highly organized with a keen attention to detail
  • Ability to prioritize conflicting needs in a fast-paced deadline driven environment
  • Utilize discretion when handling confidential information
  • Team player who can work cross functionally with limited supervision
Required Years of Experience:
Additional Info:
For more information contact: Chris Kennedy (617)728-4100 |
Salary Range:
$85,000 - $115,000


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