Job Title:
Administrative Assistant
Job Code:
6674LF
Job Category:
Administrative/Executive Assistant
Job Type:
Permanent
Job Location:
Boston - MA
Date Posted:
Sep 14 2021
Responsibilities:
This outstanding organization is seeking a seasoned and detail-oriented professional with administrative and reception experience to join its team. The Administrative Assistant must possess exemplary organization, problem solving, communications skills and discretion.

Position Responsibilities:

  • Provide support to the staff with tasks including calendar management, meeting scheduling, conference call setup, data entry, copying, filing, mailing and other projects, as necessary.
  • General office support including preparation and editing of Word documents, Power Point presentations, and Excel spreadsheets, data entry, copying, filing, and other projects.
  • Responsible for monitoring of record retention policy as it relates to file upkeep and maintenance.
  • Monitor and triage the general email inbox.
  • Responsible for the operation of the reception desk by answering phones and greeting visitors.
  • Manage conference room schedules, plan internal and external meetings/events, register guests with building security, and arrange for catering, AV preparation, and other tasks as may be needed for smooth operation of all meetings.
  • Ensure that all conference rooms are kept in good order and available for meetings at all times.
Qualifications:

Position Qualifications:

  • Bachelor's degree, with at least four years of relevant professional experience preferred.
  • Office technology skills (Zoom, GoToMeeting, other AV/video conferencing platforms).
  • Strong proficiency in Microsoft Office Suite.
  • Excellent and clear communication skills, both written and oral.
  • Keen attention to detail, including a proven ability to work collaboratively, prioritize, and meet deadlines.
  • Enthusiastic team player with exceptional client service orientation.
  • Excellent discretion and ability to handle confidential information.
  • Ability to effectively interact with a wide array of employees and visitors.
Required Years of Experience:
4
Additional Info:
For more information contact: Lindsay Flynn (617)728-4100 | lindsay@fanning-boston.com
Salary Range:
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